Closing date: Saturday, 28 February 2015
Background / General description
The International Finance Corporation (IFC), the private-sector arm of the World Bank Group, fosters sustainable economic growth in developing countries by financing private sector investment, mobilizing capital in the international financial markets, and providing advisory services to businesses and governments. IFC procures both for its own account (administrative procurement) and within its projects (operational procurement for Investment and Advisory Services).
The IFC Procurement Coordination Unit (CFAPC) within the Financial Operations and Accounting Department (CFA) is in charge of coordination and oversight of procurement activities to ensure compliance with existing procurement procedure rules. . Day-to-day procurement support is provided through IFC Procurement Officers and Analysts, within certain thresholds, and by IBRD's Corporate Procurement unit above certain thresholds.
The position
IFC is seeking to appoint a Procurement Analyst to provide expert procurement advice and support to IFC staff in Middle East and North Africa region (MENA). S/he will have a direct reporting line to the Senior Procurement Officer at CFAPC and a dual reporting line to the Senior Finance Officer in the MENA region. The position will be based in Cairo, Egypt. The Procurement Analyst is an integral member of the IFC Procurement Network. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.
Duties and Accountabilities
The role of the Procurement Analyst is to provide procurement support and guidance to EMENA IFC operational staff through the whole procurement process and to provide clearance to policy exception and support the regional management for the respective contracts sign-off ; The Analyst is to serve as a liaison with CFAPC and WBG Corporate Procurement (BPSCP) in order to ensure coordination, monitoring and compliance of procurement activities with WBG procurement policies and procedures. S/he achieves this in person, but also by supervising procurement staff located in the region.
The responsibilities of the Procurement Analyst include
Supporting Procurement Planning
- Support the development of operational and administrative procurement plans across the region in coordination with the Senior Procurement Officer.
- Support the implementation of the approved annual strategy plan, and the measurement of performance and results.
- Keep abreast of new /revised WBG procurement policies/procedures/guidelines and ensure they are communicated and implemented.
Supporting the Procurement Selection Process
- In liaison with CFAPC and WBG Corporate Procurement (BPSCP) where needed, provide reference, guidance, and advice to IFC staff on IFC operational and administrative procurement policies and procedures, and best practice throughout the selection and contract management process.
- Provide sign off for operational procurement regarding firms and for all individual selections (STC/STT) within certain threshold values
- Provide guidance to IFC staff responsible for handling administrative procurements, and assist them to conduct mini bids under established master agreements when applicable. Coordinate with BPSCP as required to ensure all administrative procurement requirements are met.
- Review/evaluate selections below certain values and provide advice to mitigate any risks for possible misprocurement Assist staff in identifying potential conflict of interests and refer to the BPSCP/CHARS/HRDSO for advice/ guidance.
- For non-technical (system programming related issues) issues, act as a point of reference for eConsultant2
Training and Sharing Knowledge
- Liaise with Senior Procurement Officer in the development of annual procurement training programs within the region.
- Coordinate with the Senior Procurement Officer in the development of procurement training materials and conduct regular procurement training sessions (including orientation sessions for newly hired Task Managers) on relevant selection process and contract management issues.
- Raise awareness on selection process and contract management issues by communicating with project teams on common procedural and/or administrative issues/ problems and lessons learned.
- Keep abreast of new information shared via internal WBG web platforms (e.g. Sharepoint, iCollaborate, IFC Procurement website etc.).
Monitoring Compliance, and Reporting
- Monitor compliance with IFC procurement policies and procedures and bring issues of non-compliance to the attention of CFAPC/ Senior Finance Officer. Coordinate with CFAPC/ Senior Finance Officer with development and implementation of any plan to correct identified non-compliance issues.
- Assist in the preparation and perform initial quality assurance check of any compliance/monitoring reports, data requested by CFAPC.
- Ensure region has streamlined process for contract issuance and work with CFAPC/BPSCP to ensure proper controls are in place.
Miscellaneous
- Keep abreast of current activities within IFC Procurement Network and maintain productive working relationships with IFC Procurement Network members.
- Establish and maintain strong professional working relationships both internal and external to IFC including WBG Corporate Procurement (BPSCP), IFC HR (CHRCS), HR Operations (HRDSO), Regional procurement staff/Transaction Specialists, Regional Finance Staff and external consultants (firms and individuals).
- Review and interpret regional procurement data with the CFAPC by using the balanced score card.
- Supervise, support and act as mentor for procurement staff in MENA region.
Selection Criteria
Educational Skills
- Bachelor's degree in a relevant discipline (preferable law, procurement, finance, business or commerce) with at least 5 years of procurement experience in a corporate setting.
Technical Skills
Understanding and consistent ability to apply:
- Public or private sector procurement policies and procedures.
- WBG procurement policies, best practice, systems and tools;
- Project Management skills
- Knowledge of IFC's corporate environment
- Data mining, analysis and interpretation, and quantitative skills
- Presentation and communication skills
- Advanced skill in Microsoft Office package (Word, PowerPoint, Excel etc.) and SAP applications.
Behavioral Skills
- Accepts accountability for quality and timeliness of results delivery
- Analyses available information, provides risk analysis and communicates clearly
- Builds and shares basic knowledge
- Values working in a team environment
- Exhibits leadership skills by focusing on personal impact and acting proactively
- Acts decisively in time-sensitive situations
- Incorporates views from outside own area in coming up with ideas and plans
- Customizes approach based on the audience
- Creates a sense of urgency to meet client demands
