GAVI Alliance 2, chemin des Mines 1202 Geneva Tel: +41 22 909 6500, Fax: +41 22 909 6550
losing date: Saturday, 31 January 2015
Position title: Manager, Internal Audit
Location: Geneva
Purpose of the position: Operate in the Internal Audit team within the Audit and Investigations function which is responsible for reviewing the organisation, processes and controls within Gavi which are intended to ensure effective and efficient management of risk and achievement of corporate goals.
Team: Internal Audit - Audit and Investigations
Reports to: Head, Internal Audit
N o of positions supervised: NA
Career step level: 3
The Audit and Investigations function
Audit and Investigations (A&I) provides audit support to the management and stakeholders of Gavi, the Vaccine Alliance. It is an independent and objective assurance and consulting activity designed to add value and improve the operations of Gavi. The scope of A&I's work extends not only to the Secretariat but also to the programmes and activities carried out by Gavi's grant recipients and partners.
A&I assists Gavi in accomplishing its objectives by bringing a systematic and disciplined approach to evaluate and improve the effectiveness of both Gavi's risk management, control, and governance processes, and eligible countries' programmes used to manage Gavi's support.
A&I provides assurance across four main areas of activity:
- Internal Audit, the conduct of audit on Gavi's internal management processes and controls;
- Country Programme Audit, the conduct of audit on programmes operating in the Gavi - eligible countries;
- Investigations and Counter-Fraud, the examination of issues, incidents and cases of misuse which may have led to loss or non-compliance with relevant rules and regulations, both internally and externally; and the undertaking of counter-fraud work;
- Whistleblower Reporting, the receipt and assessment of information from Gavi staff and third parties relating to possible issues, incidents and misuse which may have led to loss or non-compliance with relevant rules and regulations, both internally and externally.
The role of Internal Audit (IA) at Gavi
The role of the Manager in Internal Audit is to lead and execute audit assignments, either as a sole auditor or working with a colleague.
IA's scope encompasses the examination and evaluation of the adequacy and effectiveness of the organisation's governance, risk management processes, systems of internal control, and the quality of performance in carrying out assigned responsibilities to achieve Gavi's stated goals and objectives. It includes:
- Monitoring and evaluating the effectiveness of Gavi's risk management systems;
- Reviewing the reliability and integrity of financial and operating information and the means used to identify, measure, classify, and report such information;
- Reviewing the adequacy of the systems established to ensure compliance with policies, plans, procedures, laws, and regulations and establishing whether Gavi is in fact in compliance;
- Auditing internal control processes at the Secretariat including income, non-grant expenditure, internal projects, information and communication, grant application and grant awards, funds disbursement, and risk assessment processes;
- Reviewing the means of safeguarding assets and, as appropriate, verifying their existence;
- Reviewing and appraising the economy and efficiency with which resources are employed;
- Reviewing operations or programmes to ascertain whether results are consistent with established objectives and goals and whether the operations or programmes are being carried out as planned.
Key results expected:
- Undertake individual audits determined by the Head, Internal Audit: plan and prepare; execute field work; document results; and prepare draft report.
- Liaise with internal staff and functional management throughout the course of the audit, from preparation to reporting.
- Undertake audit work in a manner consistent with the Institute of Internal Auditors (IIA) International Standards for the Professional Practice of Internal Auditing.
Main duties/responsibilities:
- Once an audit is assigned, undertake preliminary planning and risk assessment to determine the scope of the audit, to be agreed with the Head, Internal Audit;
- Liaise with functional management and staff throughout the course of the audit: preparing, conducting, and reporting;
- Review and agree the final audit report with the Head, Internal Audit and senior functional management;
- Support the Head, Internal Audit in maintaining and developing the IA risk assessment tools, used as the basis for prioritisation, audit planning, and capacity management;
- Conduct specific reviews or tasks as requested;
- Ensure audit work is undertaken consistent with internal requirements and the professional standards of the IIA;
- Liaise with the Head, Internal Audit on all aspects of the audit work undertaken.
Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistent with the department needs.
Academic and professional qualifications:
- Under-graduate degree;
- A professionally recognised accounting or auditing qualification from an internationally recognised institution.
Work experience:
- A minimum of 7 years professional auditing and accounting experience, with at least 3 years spent in an internal audit capacity;
- Experience within a well-regarded, professional environment;
- Demonstrated capability in undertaking internal audits;
- Technology audit experience would be an advantage.
Skills/competencies:
- Highly analytical and able to work with both low levels of detail and a 'big picture' organisation-wide perspective;
- Good written communication skills;
- Clear, effective and persuasive oral communication skills - ability to balance assertiveness with need to build and maintain internal relationships;
- Able to operate independently but applies judgement in knowing when to consult;
- Ability to work flexibly within a complex, dynamic environment;
- Ability to work in a multi-cultural environment with cross-functional and multi- disciplinary teams in a collaborative style;
- High standards of personal conduct and integrity;
- Able to work with, and develop tools and approaches using, Microsoft Office.
Languages:
- Written and spoken fluency in English
Internal contacts:
- Colleagues within Audit and Investigations;
- Functional management and staff across all functions in Gavi.
External contacts:
- Internal audit peers in partner organisations, development agencies, or other internal audit functions.
- Management and staff of Gavi's external auditors and other advisers according to context.
Travel:
- Occasional travel will be required to Gavi's office in Washington D.C;
- Occasional opportunity may arise to take part in country audits.
Gavi is committed to diversity within its workforce and encourages applications from all qualified candidates
If you wish to apply, please email your cover letter and resume to: recruiting@gavi.org by the closing date and reference to 'Manager, Internal Audit' in the subject line. Only short listed candidates will be contacted.
