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Closing date: Sunday, 15 February 2015

PROJECT MANAGER - RE-ADVERTISEMENT

Location : Tashkent, UZBEKISTAN

Application Deadline : 15-Feb-15

Additional Category: Democratic Governance

Type of Contract : Service Contract

Post Level : SC-10

Languages Required : English Russian

Duration of Initial Contract : 6 months (with possible extension subject to satisfactory performance)

Expected Duration of Assignment : 6 months (with possible extension subject to satisfactory performance)

Background

Project Title/Department: E-Government promotion for improved public service delivery Project (E-Gov Project)

Duty station: Tashkent

Work status (full time / part time): Full time

Overall goal of the project will be focused on enhancing governance and achieving efficient, convenient, more responsive citizen-oriented public services delivery to provide better access to online public services. The Project will contribute to implementation of key activities of e-Government master-plan for 2013-2020 through: (1) assistance in enhancing government online services delivery (2) support in improving e-Government interoperability and applying effective business process reengineering (BPR) mechanisms (3) enhancing e-Government institutional development via capacity building of e-Government development center.

Thus, the project aims to provide its support in the following directions:

Enhancing online public service delivery (front-office). The project will assist the Government in accelerating further development of online public service delivery and achieving efficient, faster, convenient, more responsive, and citizen-oriented services through implementation of complex of activities including: supporting in application of 'single window' principle within online public service delivery, assisting in introduction of two-way & transactional online services, conducting awareness raising & outreach activities on promotion of online public services, providing support in drafting a new law of Uzbekistan 'On e-Government';
Improving e-Government interoperability and applying effective business process reengineering (BPR) mechanisms (back-office). The project will support the efforts of the Government in ensuring interoperability of existing & future information systems of state organizations and simplification of internal business processes through formulation of recommendations on proper application of interoperability specifications & policies, participation in redesign of business processes, and provision of support in the inventory of public services, and assistance in the implementation of interoperability framework that takes into account legal, organizational and technical levels;
Enhancing e-Government institutional development through capacity building of 'e-Government development center' (exit-strategy). The Project will aid the Government in building an effective source of technical expertise and skills, advice and guidance for development and deployment of e-Government in Uzbekistan through assistance in organizational building capacity of recently established e-Government development center and provision of the Project support to implementation of initial activities of this Center. Additionally, through this Center, the Project will assist in application of effective tools for mobilization of resources intended for e-Government projects under technical assistance of donor organizations.

Under direct supervision of the UNDP Head of Good Governance Unit and overall guidance of the Project Board, the Project Manager will be responsible for the operational management of the project according to the project document, UNDP corporate rules and procedures and for fulfilling the following: Duties and Responsibilities

Provide necessary contribution and input into the strategic planning process for the project and its implementation in accordance with the signed project document;
Ensure timely formulation, preparation and submission of the documents on project planning and financial oversight;
Monitor the implementation of certain project components, analyses emerging problems that hamper their successful implementation and takes appropriate measures to ensure timely delivery of required inputs and achievement of project-wide results;
Responsible for ensuring that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost;
Manage the realization of project outputs through activities;
Ensure that project contributes to the promotion of gender equality by reaching, involving and benefiting both women and men in its activities (gender mainstreaming);
Provide direction and guidance to project team(s)/ responsible party (ies);
Identify partnership strategies with regard to providers of specialised expertise and possible co-financiers, and leads resource mobilisation for project components;
Identify and obtain any support and advice required for the management, planning and control of the project;
Liaise with any suppliers;
Plan the activities of the project and monitor progress against the initial quality criteria;
Mobilize goods and services to initiative activities, including drafting TORs and work specifications;
Manage requests for the provision of financial resources by UNDP, using advance of funds, direct payments, or reimbursement using the IPSAS;
Manage and monitor the project risks as initially identified in the Project Document, submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log;
Be responsible for managing issues and requests for change by maintaining an Issues Log;
Prepare the Quarterly Project Report (progress against planned activities, update on Risks and Issues, expenditures in UNDP format;
Prepare the Annual Review Report;
Based on the ARR, prepare the Annual Work Plan (AWP) and Annual Plan of Activities and Procurement Plan for the project years;
Monitor the implementation of project components, analyses problems that hamper their implementation and takes appropriate measures to ensure timely delivery of required inputs and achievement of project-wide results;
Monitor financial resources and accounting to ensure accuracy and reliability of financial reports, including proper utilization of funds and delivery, budget revisions, availability of funds, reconciliation of accounts, establishment of internal control mechanisms. Acts as a focal point to liaise with auditors and ensures follow-up actions. Ensures the accuracy and reliability of financial information and reporting;
Sign annual CDRs with UNDP and the Implementing Partner national agency;
Monitor and facilitates advocacy and mass media outreach activities, writing of success stories, newspapers coverage, PR campaigns;
Organize workshops, seminars and round tables to introduce project outputs to all stakeholders involved. Render support to related UNDP thematic activities such as publications, sharing of knowledge and group discussions;
Liaise with other UNDP projects to implement possible synergies and reports to UNDP Programme Officer and NPC on conducted activities;
Undertake resource mobilization activities to be built on the project achievement that contribute to project scaling-up and replication
In cooperation with the UNDP CO and national project experts, develop a suitable project exit strategy during the last year of the project, and present it for approval to the UNDP;
Ensure proper operational, financial and programmatic closure of the project;
Prepare Final Project Review Reports to be submitted to the Project Board;
Identify follow-on actions and submit them for consideration to the Project Board;
Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries;
Prepare final CDR for signature by UNDP and the Implementing Partner;
Perform other duties related to the scope of work of the PM as required.

Competencies

Corporate Competencies:

Responsible for day-to-day management, administration and decision-making for the project;
Oversees strategic planning process for the project and ensures its implementation in accordance with the signed project document;
Demonstrates commitment to UNDP's mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team leader and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;

Functional Competencies:

Communications and Networking

Has excellent oral communication skills and conflict resolution competency to manage inter-group dynamics and mediate conflicting interests of varied actors;
Has excellent written communication skills, with analytic capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports;
Maturity and confidence in dealing with senior and high ranking members of national and international institutions, government and non-government.

Knowledge Management and Learning

Promotes a knowledge sharing and learning culture in the team through leadership and personal example;
Actively mentoring project staff under her/his supervision;
Leadership and Self-Management;
Focuses on result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Competent in leading team and creating team spirit, stimulating team members to produce quality outputs in a timely and transparent fashion.

Development and Operational Effectiveness

Ability to organize and complete multiple tasks by establishing priorities;
Ability to handle a large volume of work possibly under time constraints.

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding to the position
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Leadership and Self-Management

Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates good oral and written communication skills.

Core competencies:

Demonstrating ethics and integrity;
Self-development, initiative and reasonable risk taking,
Acting as a team player and facilitating team work;

Required Skills and Experience

Education: University degree in any of the following areas: Information Technologies, E-governance, Public Administration, Public Policy Management, Law and Business Administration or related area in Social Science.

Experience: At least 5 years of managerial experience in any of the following areas in government or non-governmental organization is required: e-governance, e-commerce, organizational development and change management, legislative drafting, public services delivery reform, public administration reform, management of software development projects for government agencies; managerial experience in international development projects would be considered as an asset.

Language requirements: Fluency in English, Russian and Uzbek

Others: Proven ability to plan, execute, and report on projects; Knowledge of the e-governance reform in Uzbekistan; Strong analytical, communication and management skills, client-orientation, ability to work in a team; Initiative, analytical judgment, ability to work under pressure; Professional ethics and honestly; Advanced ability to use information and communication technology (ICT) as a tool and resource.

Application Process:

All interested and qualified candidates are required to apply on-line through the UNDP website at www.uz.undp.org. The UNDP will only accept applications submitted on-line.

Please ensure that before making on-line application you have completed the UNDP Personal History Form (P11). The electronic version of the P11 can be downloaded from hhttp://www.uz.undp.org (Vacancies Section). The completed (P11) further to be uploaded while applying on-line.

The deadline for submission of application is COB, 15 February, 2015. Incomplete applications or applications received after the closing date (15 February, 2015) will not be given consideration. Please note that only short-listed candidates will be notified.

For more detailed information about UNDP Uzbekistan please visit our website at www.uz.undp.org. UNDP is an equal opportunity employer. Qualified female candidates, people with disabilities, and minorities are highly encouraged to apply. UNDP Balance in Manage Policy promotes achievement of gender balance among its staff at all levels.

The position is open for Uzbekistan citizens only.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

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