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Closing date: Sunday, 11 January 2015
Position title: Programme Officer - European, Eastern Mediterranean and Latin American regions
Location: Geneva
Purpose of the position: Provide grant management services to a team responsible for Gavi grants supporting immunisation and health systems-strengthening programmes in the European, Eastern Mediterranean and Latin American regions.
Team: Country Support - Country Programmes
Reports to: Regional Head - European, Eastern Mediterranean and Latin American regions
N° of positions supervised : N/A
Career step level: 3
The Country Support unit works to achieve effective implementation of Gavi grants aimed at increasing immunisation coverage and equity, as well as financial sustainability in Gavi-eligible countries. This work is conducted in close collaboration with Gavi partners, country stakeholders, other development partners and the rest of the Gavi Secretariat.
Country Support is organised into teams focused on one or more geographical regions. The Programme Officer (PO) is responsible for supporting a Geneva-based team of Senior Country Managers (SCMs), who play a stewardship role in ensuring Gavi resources are put to use wisely to achieve immunisation outcomes.
Working in close collaboration with the team's SCMs and Regional Head, the PO provides key support in conducting or ensuring completion of the various steps of the grant management process, managing risk and key relationships, and closely monitoring Gavi-funded programmes.
Key results expected:
- Timely, high-quality communication of Gavi information (funding decisions, Board policy, etc.) to countries and other development partners;
- Timely, quality completion of the various steps of the grant management process, with high quality of grant management and other documents under PO's responsibility;
- Compliance with policies, requirements, agreed timelines, formats and quality standards;
- Proactive identification and addressing of issues, risks and improvement opportunities related to grant management and other tasks under PO's responsibility;
- High degree of satisfaction by all members of regional team and other pertinent stakeholders regarding quality, timeliness, proactiveness of support services provided to them;
- Productive collaborations with relevant Gavi Secretariat colleagues and country and partner agency counterparts.
Main duties/ Responsibilities
Grant management support
- Facilitate, coordinate and support all steps of the grant management process (application, funding decision, disbursement, monitoring, renewal);
- Review and analyse key documentation from countries or partners; ensure compliance with policies, requirements, agreed timelines, formats and quality standards;
- Manage appropriate development and issuance of grant management documents;
- Proactively identify and work to address issues and risks related to grant management;
- Act as back-up to SCMs when they are out of the office;
- Work across Secretariat teams and departments to ensure timeliness, quality and consistency on grant management tasks;
Communications and information management:
- Develop and ensure quality and timeliness of communications to countries and partners;
- Follow up as needed;
- Track status of key tasks including grant management tasks, information-sharing and follow-up;
- Regularly update relevant databases;
Participation in meetings and events:
- Participate, as relevant, in internal and external fora (e.g., internal quarterly monitoring updates, regional meetings, certain in-country missions);
Analysis:
- Conduct analyses relating to grant management and the team's grant portfolio;
- Contribute to the development or refinement of Gavi processes and tools;
Continuous improvement:
- Proactively identify improvement opportunities and propose ways forward;
- Participate in development and help ensure uptake of sound practices for stewardship-based grant management, strategic information gathering, risk assessment, sharing of knowledge and lessons, etc.;
- Contribute to instilling a culture of continuous improvement.
Note: The essential functions listed in this section are not exhaustive of the job responsibilities; other duties may be assigned consistently with the department needs.
Qualifications
Academic:
- University degree in public health, health economics, public or business administration, social sciences, or other relevant field or equivalent, related training or experience.
Work experience:
- Minimum 5 years of professional experience in project coordination in international development, public health, private sector or comparable experience;
- Experience working in multi-cultural/multi-national teams;
- Experience working in / with developing countries;
- Regional or international level experience a plus, as is experience contributing to the design, management and reporting of international development programmes or projects. Previous financial and/or grant management experience a plus.
Skills/competencies:
- Demonstrated capacity to manage a variety of activities simultaneously;
- Prioritisation, planning, and project coordination skills;
- Analysis, problem-solving, sound judgment;
- Drive, proactiveness, action and results orientation; continuous improvement;
- Interpersonal and teamwork skills; diplomacy and tact;
- Oral communication, writing and presentational skills;
- Computer skills, including internet navigation and various office applications;
- Ability to work successfully in an international, multi-cultural, multi-partner environment, and establish harmonious working relationships, both within and outside the organisation;
- Knowledge/understanding of immunization, health or international development issues and procedures an asset. Health or international development technical skills also an asset.
Languages:
- Fluency in English and Spanish is required;
- Fluency in French highly desirable;
- Russian or Arabic a plus.
Internal contacts:
External contacts:
- Developing country government;
- Gavi partners;
- UN, Multilateral & bilateral donor agencies and civil society.
Gavi is committed to diversity within its workforce and encourages applications from all qualified candidates.
If you wish to apply, please email your cover letter and resume to: recruiting@gavi.org by the closing date and reference to 'Programme Officer - Country Support' in the subject line. Only short listed candidates will be contacted.
