Human Resources Associate
Sector: Human Resources
Location: US - NY -New York
Employee Type: Regular
Employee Category: Full Time
Description
Background/IRC Summary: (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. At work in over 40 countries and 22 U.S. cities to restore safety, dignity and hope, the IRC leads the way from harm to home.
Job Overview/Summary: The Human Resources Associate supports the Human Resources Partner team (8 persons) in the management and processing of HR transactions across the organization. He/she liaises with other HQ departments such as Finance and Payroll, Global Supply Chain and other Headquarters administrative staff as well as HR leads in country. The Assistant is a key member of the HR Partner team, and his/her support directly impacts IRC's ability to accurately manage the administrative processes of its workforce and maintain the engagement and trust of its employees.
Major Responsibilities:
- Process all headquarters and international staff new hires, employee changes and terminations in an accurate and timely manner
- Liaise pro-actively with HR Partners, HR Leads and Focal Points across the world to solve HR administrative issues
- Develop and maintain records retention process which includes managing active and inactive employee files and support for storage of records
- Coordinate logistics for HQ New Hire Orientation and actively participate in the development of the program
- Provide general administrative support including word processing, compiling meeting materials, scanning, photocopying, filing, and maintaining team calendar
- Review and approve internships request for Headquarters
- Compile Headquarters and Europe monthly and quarterly metrics
- Respond to a variety of 1st level HR-related inquiries from employees
- Handle employment verification letters
- Coordinate, prepare agenda and keep the minutes of the weekly HR Partner meeting
- Prepare spreadsheets of moderate complexity
- Pro-actively suggest process improvement to enhance the efficiency of HR admin processes
Job Requirements:
Education: Bachelor's degree
Work Experience: At least 3 years of experience in an administrative function, preferably HR, supporting multiple people
Demonstrated Skills and Competencies:
- Proficiency in MS Word, Excel, PowerPoint, Outlook and email/internet
- Exceptional judgment in maintaining confidentiality of employee information
- Outstanding customer service as well as problem solving skills with a positive, "can-do" approach to work
- Excellent interpersonal and communication skills and the ability to work effectively in a multi-cultural environment
- Attention to detail, organizational and prioritization skills
- Ability to work in fast-paced environment and handle a high volume of requests in an effective and timely manner
- Ability to work in a complex, matrix environment with tight deadlines and evolving administrative processes
- Experience in one of the following preferred: HRIS (Workday), Applicant Tracking Systems (Taleo) or implementing orientation programs
Language Skills: French a plus
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.