Program for Appropriate Technology in Health (PATH), Washington
455 Massachusetts Avenue NW
Suite 1000
Washington, DC 20001
USA
Tel: 202.822.0033
Fax: 202.457.1466
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Tracking Code 6304 Job Description
Assignment network available - this position is open to internal candidates only
The assignment network is an in-house networking process to facilitate matching opportunities and people for short-term and low-percentage assignments. We now have a new position available through the assignment network.
Program Assistant, Research Ethics Committee
The Research Ethics Committee team is currently seeking a Program Assistant. This will be located in Seattle.
Assignment Title - Program Assistant, Research Ethics Committee
Percent Time - 25-50%
Program/Division - Research Support
Location - Seattle, WA
Start Date - ASAP
End Date - TBD, assignment length is approximately 6 weeks.
Scope of Work:
- Provide administrative support for the PATH Research Ethics Committee (REC), Co-Chairs, and staff. The REC is PATH's Institutional Review Board (IRB).
- Coordinate the daily activities associated with the new research submissions, working closely with the IRB staff, co-chairs, and IRB member). Ensure timely intake, follow-up, and forwarding for review of all submissions via the online review system, IRBNet.
- Maintain and manage the REC inbox.
- Track IRB approvals that will be expiring, monitor notices of expiration to ensure all active research is re-approved before expiration in compliance with federal regulations.
- Schedule and organize the Research Ethics Committee (REC) meetings; prepare meeting agendas; run draft expedited activity reports; prepare, copy, and distribute meeting packets; coordinate communications with REC members regarding meetings, review assignments, and scheduling; maintain meeting archive records.
- Update, as needed, IRB office procedures and templates, forms, and job aids.
- Maintain IRBNet libraries. Verify IRBNet data entry. Maintain and manage the IRB's electronic files and records.
- Prepare IRB member appointment letters; maintain IRB membership files and attendance records.
- Coordinate IRB authorization agreements (IAA) for signature, distribute signed agreements, file agreements and follow-up documents, update IRBNet data.
- Coordinate IRB-related financial transactions, including honoraria payments to external committee members and Western IRB review invoices.
- Facilitate communications between investigators and the IRB. Serve as resource to PATH staff and associates engaged in human subjects research on institutional policies and procedures pertaining to IRB review.
- Prepare files for offsite archival storage; track location for retrieval purposes.
- Order supplies, maintain subscriptions and memberships.
- Assist with coordination of on-site visits to PATH's IRB.
- Build awareness of developments in the IRB field and current best practices by reviewing newsletters, articles, and other publications, and attending conferences.
- Serve as a team member to undertake additional tasks as needed.
- Organize and create agenda for weekly REC staff check-in meetings.
- Timely intake and processing of RDC applications.
- Act as a liaison between study teams and the committee.
- Enter records and manage data in the RDC database.
- Manage the RDC inbox and electronic files.
- Send determinations promptly to meet RDC turnaround goals.
- Run monthly report of RDC volume and turnaround time and create PowerPoint slides for the RDC chair each month.
Required Skills
- Demonstrated ability to execute administrative tasks with excellent attention to detail.
- Proven effectiveness in supporting staff and interacting with staff.
- Proficiency in MS Outlook, Word, & PowerPoint required.
- Excellent written, verbal, and interpersonal communication skills.
Required Experience
Must be a current PATH employee.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Job Location Seattle, Washington, United States Company Location United States, Seattle Position Type Full-Time/Regular